Are you looking for the perfect venue for your next event? Whether it's a wedding, business meeting, or birthday party, finding the right venue can be tricky. But don't worry - we've got you covered. In this post, we'll share some tips to help you find the right event venue for your needs. So read on to learn more!
Determine Your Event
The type of event you’re organizing determines the venue you’ll need. Holding a professional networking or team training event? You might want to consider getting a conference room in a convention center. If you’re holding something fun and casual, a theme park or hotel room that gives you access to the pool may be more suitable.
Create a Guest List
Think about the people you want to invite. Do you want to invite close friends only or open it to the public? This will help you decide the turnout and how much space you need. If you’re throwing a small celebration for your kid’s birthday and inviting only close family, then a small restaurant or cozy hotel room may be what you need. But if you’re planning a huge celebration and inviting friends, business partners, and more, then you’ll need a much bigger venue. You don’t want to get into a situation where you have to turn down guests because your venue cannot accommodate more!
Find a Convenient Spot
After you know who is coming, choose an optimal location that’s convenient for everyone. Select a city that’s accessible from a major airport if you expect guests to be flying in. Holding a conference or seminar? Find a place that’s accessible by various modes of transport so your guests can commute easily.
Keep Within Your Budget
It may be tempting to book a lovely ballroom with fancy decorations, but does that fall within your budget? Decide on the amount you want to spend before you start choosing a venue. Factor in expenses for food, entertainment, as well as venue rental. Unexpected costs may arise so it’s good to add a little extra to your budget.
Think About the Vibe You Want
What kind of theme do you want for your event? Every space offers a different vibe so you should choose one that fits your needs. An elegant wedding may require a luxurious hotel ballroom while a casual party can be held at a restaurant that offers outdoor dining. But feel free to get creative and explore different options that fall within your budget.
Visit Event Venues in Your Shortlist
Seeing pictures of venues that you’ve shortlisted are not enough! The best way to judge whether it suits your event is to make a physical visit. Seeing it for yourself will give you a better idea of whether it’s big enough and how you can plan the space to accommodate catering, and so on. It’s also the best way to check if the venue looks exactly like what you saw online. Take the chance to speak with the venue owner and ask if you can see photos of previous events held there.
Once you’ve secured the venue for your event, it’s time to think about the experience you want to give your guests. Live screen printing is an excellent way to provide a one-of-a-kind experience for your event. Guests get to choose a t-shirt, designs, and placement. Then they get to see their design come to life on our printers! HIT+RUN would love to help you level up your next event. Contact us to find out more.
